Job opportunities

Tendering Administrator

Location: Monaco
Rotation: 11 months on/1 month off
Contract duration: Permanent
Client: Dietsmann Group
Category: Finance / Administration / HR
Country: Monaco
Reference: D68-419

Key missions

Under the responsibility of the Operations and Maintenance Tendering Manager, you take part in the Tendering Department missions: prepare and compile prequalification and tenders submission documents in relation to Maintenance, Maintenance Engineering & Inspection, and Power Plant activities.

Tasks to be carried out autonomously :

  • Log in all incoming Invitation To Tender (ITT), Invitation To Prequalification (ITP) in to Logbook and assign Quality Reference Number.

  • Update logbook (except financial information)

  • Create correspondent folders into Outlook and on to the Server

  • Print the said ITTs and ITPs and prepare binder

  • Assist on the preparation of the replies to ITTs & ITPs by creating templates.

  • Assist on the follow-up during reply process with other departments involved like HR, L&T, HSE, QA, Finance…

  • Assist on the consolidation of the final reply documents sent to the client: Administrative, Technical & Commercial Offer and ITP dossiers, in compliance with the submission instructions (electronic, paper or portal)

  • Communicate all notifications received from Client to concerned people and follow-up (extension, requests for clarifications etc).

  • Manage and update Documents Library when required

  • Schedule all reminders in Tendering Calendar (ITT/ITP submissions, replies to clarifications, FoA, deadlines for clarifications etc.)

  • Assist on all other relevant administrative tasks of the Department that may arise and when required

Collective and shared missions:

  • Prepare Tender Summary (TS) sheet and distribute to A_List
  • Filter and prepare work experiences based on the SOW

  • Prepare Responsibility Matrix if necessary and update

  • Update Reference List

  • Handle the contract/ Review process for awarded contracts

Candidate profile

  • Minimum 2 years of professional experience in the administration field, ideally in the energy sector

  • Able to respect deadlines and work under pressure

  • Excellent communication and organizational skills

  • Ability to work independently and prioritize tasks

  • Advanced knowledge of Word

  • Proficient with Outlook

  • Proficiency in spoken and written english

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